The Real Meanings Behind Polite Email Phrases.

We always strive to make our emails sound polite and respectable. Putting together a well-written and polite-sounding email is a skill and an art required in today’s workplace. Knowing how to use polite email terms to sugarcoat your underlying frustration is a whole different set of skills. So, if you have missed a deadline or you did not respond to an email promptly and you receive an email from your boss or professor that ends with “Kind Regards”, be sure that those regards are nowhere near kind. Actually, that’s a glossy cover that hides a lot. So, here is a hilarious guide, put forth by 9gag, that illustrates the true meaning of some of the most commonly used email phrases.


Mixed messages! If you want someone to never darken your inbox with their inquiries again, then this is apparently the way to go about it, according to a hilarious viral thread by 9GAG


The height of passive aggressive! It might sound like the person is sympathetic to your inquiries, but really you're getting nowhere 


Before asking any questions, it pays to read right through the email thread or risk irking the person you're communicating with 

Emails, though ostensibly a vehicle for efficient communication, often carry an undercurrent of concealed emotions. The apparent politeness of email etiquette can sometimes serve as a thin veneer, masking layers of unspoken frustration and simmering discontent. In the digital realm, the absence of tone and facial expressions compels individuals to rely solely on words to convey their sentiments. This limitation, ironically, allows for a subtler form of expression wherein anger and frustration lurk between the lines. The carefully chosen language in emails, veiled in professionalism, can inadvertently magnify the unsaid, leaving recipients to discern the true sentiments behind the carefully crafted words. Thus, while emails are indispensable for modern communication, they demand a nuanced understanding of the intricate dance between formality and underlying emotions.


Polite or vengeful? Some people admit to using 'kind regards' when they meaning anything but, while others say it's their go-to sign off 


An ominous sign? If someone wants to do things differently in the future, then it's probably not a positive! 


Clarification conflict! If you see this on an email then you might  as well take it that the person writing to you is not impressed 


The dreaded 'per my last email': Sometimes, it just pays to have a thorough read through before asking any questions!


A clever tactic? Thanking someone in advance subtly applies a bit of pressure and guilt to convince them it has to be done 


You may not have understood what they were saying, but if you receive this the sender is convinced that they were absolutely clear and you're the one to blame 

Beneath the veneer of polite email phrases lies a nuanced landscape of unspoken meanings and subtle cues. “Per your request” may signify a polite acknowledgment, yet it could also hint at a touch of reluctance or an implicit reminder. Similarly, “I hope this email finds you well” might cloak an urgency or a subtle plea for prompt attention. The polite dance of professional communication often entails deciphering these linguistic nuances. “Kind regards” can be a cordial farewell, yet it might also subtly signal a maintained distance. It’s in these delicate linguistic brushstrokes that the real meanings unfold, navigating the delicate balance between formality and genuine sentiment.

Behind each carefully chosen phrase lies a world of interpersonal dynamics, where decoding the unspoken can be as crucial as the words themselves. In the realm of email diplomacy, understanding these subtleties becomes an art—a means of deciphering the unsaid to truly grasp the intricacies of professional discourse.


It may sound casual, but 'just checking in' means you're going to be harassed until you finally pay attention and reply 




You have reached the end of the article. Please share if you think it’s interesting.